Post by davidpenn on Oct 19, 2006 16:38:34 GMT 12
For the majority of us involved in clubs or events, when we talk of recruiting “people”, we are invariably referring to volunteers – that invaluable group of people who support us so wonderfully well and cover off a vast array of tasks. Their role may range from that of officials or coaches to the off field roles of committee members etc – often both! It is the recruiting of these volunteers on which I will focus this post.
[b]BEST ADVICE [/b]– the easiest volunteer to recruit is one that has been assisting you before – treat them well and with respect! Volunteers play a huge part in the running of our clubs or events, from the hard work and commitment to the hospitality and camaraderie they instil in the occasion – it wouldn’t happen without them so we need to recognise and acknowledge them for their contribution. Be personally involved, taking the time to interact with them, and if the budget allows, reward them in some manner (function, small gift).
Manage the role
We’re all aware of the normal ways in which we go about getting volunteers to help us, and that’s OK as the stalwarts will turn up time and time again with the demands being spread across a very limited number of (willing?) people. But it is getting that additional help and sustaining it in future times that will make a difference. That can best be achieved by considering and managing the expectation placed on these individuals, the roles they undertake, and the people they interact with etc. Help and support them and they will support you.
Their involvement must be enjoyed and it must offer fulfilment of some form (and what will provide that feeling of accomplishment will vary from person to person). Generally, when asked, people will contribute and give up their valuable time for something good; conversely, they will make excuses not to be involved if the vibes or feedback from others is not good. How many times have people left a support role in a club because too much has been demanded of them at one time to never return for fear of a repeat?
Present a good image
Let me state that one of the great things about being a very successful product or service is that people buy into it – they want to be part of it eg. a busy restaurant will always attract “walk by” diners. Your organisation is no different. If you can create the right image (successful, well run club or event) then it is going to be easier to gather support – so think about the image you portray as attracting volunteers is not only about the activity itself, but also everything around it. Take time to get the organisational structure right and maintain it.
Be realistic and feel free to ask for help
Recognise that for many, your sport may be a transitional stage in the participant’s life (similar to a school PTA). Yes, you may get your passionate supportive individuals who make it their life but being realistic, most parents or potential volunteers are there to support their children etc. They will move on to other sports or activities – accept that but recognise that during that time they may be only too happy to lend a hand – and even want to but have never been invited.
Marketing and awareness
Silly as it may seem, this is often overlooked. It is assumed that outsiders know about you or think that it is a close network running the organisation. Promote yourselves, advertise contact names, times and facilities and invite volunteers to become part of your club or event. For many it can be a way of getting involved in society.
Other ideas
Database – set one up and communicate “vacancies”, events, etc
Work smarter – take time to set up effective systems and/or software – it will reduce your need for volunteers in that area
Network – use your current volunteers to encourage others to get involved
[b]BEST ADVICE [/b]– the easiest volunteer to recruit is one that has been assisting you before – treat them well and with respect! Volunteers play a huge part in the running of our clubs or events, from the hard work and commitment to the hospitality and camaraderie they instil in the occasion – it wouldn’t happen without them so we need to recognise and acknowledge them for their contribution. Be personally involved, taking the time to interact with them, and if the budget allows, reward them in some manner (function, small gift).
Manage the role
We’re all aware of the normal ways in which we go about getting volunteers to help us, and that’s OK as the stalwarts will turn up time and time again with the demands being spread across a very limited number of (willing?) people. But it is getting that additional help and sustaining it in future times that will make a difference. That can best be achieved by considering and managing the expectation placed on these individuals, the roles they undertake, and the people they interact with etc. Help and support them and they will support you.
Their involvement must be enjoyed and it must offer fulfilment of some form (and what will provide that feeling of accomplishment will vary from person to person). Generally, when asked, people will contribute and give up their valuable time for something good; conversely, they will make excuses not to be involved if the vibes or feedback from others is not good. How many times have people left a support role in a club because too much has been demanded of them at one time to never return for fear of a repeat?
Present a good image
Let me state that one of the great things about being a very successful product or service is that people buy into it – they want to be part of it eg. a busy restaurant will always attract “walk by” diners. Your organisation is no different. If you can create the right image (successful, well run club or event) then it is going to be easier to gather support – so think about the image you portray as attracting volunteers is not only about the activity itself, but also everything around it. Take time to get the organisational structure right and maintain it.
Be realistic and feel free to ask for help
Recognise that for many, your sport may be a transitional stage in the participant’s life (similar to a school PTA). Yes, you may get your passionate supportive individuals who make it their life but being realistic, most parents or potential volunteers are there to support their children etc. They will move on to other sports or activities – accept that but recognise that during that time they may be only too happy to lend a hand – and even want to but have never been invited.
Marketing and awareness
Silly as it may seem, this is often overlooked. It is assumed that outsiders know about you or think that it is a close network running the organisation. Promote yourselves, advertise contact names, times and facilities and invite volunteers to become part of your club or event. For many it can be a way of getting involved in society.
Other ideas
Database – set one up and communicate “vacancies”, events, etc
Work smarter – take time to set up effective systems and/or software – it will reduce your need for volunteers in that area
Network – use your current volunteers to encourage others to get involved